For the childcare provider whose brain is holding too much.

You are not just watching children.

You are tracking attendance, meals, tuition, forms, health notes, pickup details, family communication, enrollment questions, emergency contacts, licensing reminders, and all the tiny care details that make families feel safe.

LiteFolio Child Care helps you hold the day with more clarity—without turning your home program into a corporate software maze.

What It Helps You Manage

LiteFolio Child Care helps organize the following:

Daily attendance
Check-ins and check-outs
Child profiles
Parent and emergency contact information
Authorized pickup notes
Health checks
Medication authorizations and logs
Immunization record status
Meal logs
CACFP-prep meal documentation
Tuition and payment tracking
Late pickup fees
Enrollment inquiries
Waitlist families
Tour follow-ups
Missing forms and paperwork
Parent communication templates
Licensing and compliance task reminders
Expenses
Learning plans, if enabled
Program resources and policies
Daily wins and loose ends

The app includes rate plans, children and family records, attendance records, health checks, immunization records, medication authorizations/logs, meal logs, meal templates, CACFP-related settings, payments, inquiries, communication logs, compliance tasks, forms, expenses, learning plans, activity templates, wins, and resource notes.

ADHD-Friendly Energy Modes

LiteFolio Child Care includes built-in energy modes so you can match the app to the kind of day you are actually having.

Modes include:

Bare Minimum Day
Normal Care Day
Admin Catch-Up
Enrollment Push
Licensing Prep

Each mode gives a smaller set of priorities, like recording attendance, handling medications, logging meals, sending one family update, following up on forms, or preparing licensing records.

Key Feature Sections

Today Dashboard

Your calm daily command center for:

Expected children
Checked-in children
Missing arrivals
Health checks
Medication due
Meal logs
Tuition due
Loose ends
Wins

Front Desk Mode

A parent-safe check-in/check-out screen that lets families choose their child, complete a quick note, and submit attendance. Provider Mode can be protected with a PIN set in Settings.

Child Profiles

Track each child’s:

Birthdate and age group
Program type
Schedule pattern
Default arrival and pickup time
Tuition rate
Parent contact info
Emergency contacts
Authorized pickups
Allergies
Food restrictions
Medical needs
Nap preferences
Comfort items
Toileting notes
Transition support
Paperwork status

Attendance Tracker

Organize:

Scheduled arrival
Check-in time
Check-out time
Drop-off person
Pickup person
Parent initials
Absence reason
Late pickup flag
Late pickup minutes
Notes

Health & Medication

Track:

Daily health checks
Parent acknowledgement
Visual wellness check
Temperature
Symptoms
Medication before arrival
Provider observations
Action taken
Medication authorizations
Medication logs
Parent notification status

Meals & CACFP Prep

Track:

Meal logs
Children served
Menu items
Milk, fruit, vegetable, grain, and meat/alternate components
Substitutions
Allergy accommodations
Portion notes
CACFP-complete status
Meal templates
Meal plans
Editable CACFP rate settings

Money

Manage:

Tuition due
Amount paid
Payment method
Payment status
Late fees
Receipts sent
Expenses
CACFP estimate
Gross income
Net estimate

Enrollment

Track:

New inquiries
Parent names
Child names and ages
Desired start dates
Schedule needs
Contact information
Inquiry source
Status
Tour date
Follow-up date
Quoted rate
Notes

The Enrollment section also includes inquiry/waitlist pipeline tracking, enrollment paperwork readiness, tours scheduled, and waitlist status.

Messages

Includes copy-ready templates for:

Daily care updates
Attendance and schedule notes
Tuition reminders
Enrollment follow-ups
Marketing posts
Referral requests
Testimonial requests
Seasonal availability
Google Business profile blurbs
About-my-program copy

The app does not send messages directly, but it can help draft, copy, log, or open email with a drafted message.

Library & Resources

Store:

Policies
CACFP notes
Emergency notes
Forms
Licensing tasks
Training renewals
CPR / first aid reminders
Safety tasks
Tax prep notes
Program resources

Perfect For

Home daycare providers
Family childcare providers
Solo childcare providers
Nannies with multiple families
Small in-home childcare programs
Neurodivergent providers
ADHD childcare business owners
Providers who need a calmer alternative to spreadsheets
Providers who want more record confidence without monthly software

Important Info

LiteFolio Child Care is an organizational tool only. Childcare licensing, CACFP rules, health documentation, immunization requirements, and tax rules vary by state, sponsor, and program type.

LiteFolio Child Care | ADHD-Friendly Home Daycare Planner, Attendance Tracker, Childcare CRM & Tuition Organizer